Ship procurement guides
Practical guides for ship owners, ship managers and superintendents on buying marine spare parts, ship stores and provisions: requisitions, part types, IMPA codes, quote comparison and approvals.
ProcurementWhat is a digital ship procurement desk?A digital ship procurement desk turns requisitions into compared, approved orders online: AI reads every line, verified suppliers quote and the buyer approves on total delivered cost.Read the guide →Spare partsHow to write a marine spare parts requisition that suppliers can quote first timeThe details a marine spare parts requisition needs: vessel and IMO, maker, model and serial number, part and drawing numbers, quantity, delivery port and date. With a checklist.Read the guide →Ship storesIMPA codes explained: when to use them, and when to use maker part numbersWhat IMPA codes are, how the six-digit codes are organised, what they cover in ship stores, and why machinery spare parts need maker part numbers instead.Read the guide →Spare partsGenuine, OEM and alternative marine spare parts: what is the difference?Genuine, OEM and alternative (pattern) marine spare parts explained: who makes them, how they differ in price and documentation, and when each one makes sense.Read the guide →ProcurementComparing marine spare parts quotes on total delivered costWhy the lowest unit price is often not the cheapest marine spare parts quote, and how to compare suppliers on total delivered cost: price, freight, port and launch costs and lead time.Read the guide →Spare partsPredictive spares: buying ship spare parts from running hours, before they are urgentHow to use running hours and the planned maintenance system to order ship spare parts 60 to 90 days ahead, matched to the voyage plan, and avoid urgent buying in expensive ports.Read the guide →ProcurementApproval limits and audit trails for ship managers’ procurementHow to set up approval limits, roles and an audit trail for ship spare parts and stores purchasing, so technical and finance teams see the same picture.Read the guide →VictuallingShip victualling at a fixed daily rate per crew member: how it worksHow a fixed daily victualling rate per crew member is set, what it includes, and how it compares with buying provisions order by order.Read the guide →Spare partsSourcing marine turbocharger spare partsWhat to send when sourcing turbocharger spare parts for marine engines: maker, type and serial number, part numbers, and the choice between new, OEM and reconditioned parts.Read the guide →ReferenceShip supply and procurement glossaryPlain definitions of common ship supply and marine procurement terms: requisition, RFQ, IMPA code, OEM, genuine parts, total delivered cost, ship spares in transit, victualling and more.Read the guide →